Oral presentation Information

Preparation of talks 
Please record your talk using one of the options described below and save it in the .mp4 format. The video file should be uploaded into the conference registration system (ExOrdo) before August 19 – please log in to the system using your credentials (same that you used for abstract submission and registration) and select “Upload Presentation Material” in your Dashboard. The video should be prepared according to the following criteria:
  • Resolution: we recommend 720p, but also 480p is possible (16:9 aspect ratio)
  • Format: mp4
  • Max. file size: 500 MB 
  • Length: max. 15 min for contributed talks, max. 25 min for invited talks
Please note that video files exceeding the above limitations cannot be accepted. In addition to the video file, you can also upload a short biography of max. 200 words (optional). 

Detailed instructions for oral presentations authors:
  • Your uploaded video will be shown to participants by the organizers in the allocated live sessions. 
  • Each video presentation will be followed by a 5 min Q&A round, where the participants can directly ask question related to your work - it is therefore important that you attend the session where your video will be shown
  • You can attend the talk by joining the live stage at the Virtual conference platform - detailed instructions can be found here: https://support.exordo.com/article/922-attending-an-event-on-a-live-stage 
  • Note: You must access the live event on a Windows or Mac laptop or desktop computer. Otherwise, you will not be able to access the live event.
  • As a presenting author, please attend the live stage using a camera and microphone. Please test your audio and video setting in the Webex app or by using this link: https://www.webex.com/test-meeting.html 
  • Upon entering the live stage, you will be muted. The technical session chair will then upgrade you to the role of a panellist or a presenter. Please mute yourself until your Q&A session starts. 
  • Your video will be shown by the technical session chair, so you can lean back and enjoy. After the video, the session chair will moderate the Q&A round and you will be asked to answer questions. We advise you to have the power point slides of your presentation ready, in case you would like to explain some of the questions by showing the slides (screen sharing will be enabled). 
  • Please attend your session at least 10 min before the start! 
  • After your session: Your video will become visible to the participants after your live session, and will be available at the Virtual conference platform for on-demand viewing 1 month after the conference. As you may have noticed, the page of your presentation has a “Post a Question” section. If participants post questions here, you will receive an email notification - you are kindly asked to reply to participant´s questions at your earliest convenience.

How to prepare a video file of your presentation?

There are different options for preparing your presentation as a video. Here we present only two, which we found most convenient:
  • Use the presentation program of your operating system (e.g., Microsoft PowerPoint) and save them as mp4 file.
  • Use one of the online conferencing software (e.g., Zoom, Webex Meetings, Skype, Google meet, etc.). Follow the link for the exact procedure and detailed instructions. In general, you can deliver your presentation in a meeting and record the session, which you can then save as a mp4 file.
  • Use screen recording softwares, for example Camtasia (trial version), OBS (free), Panopto (trial), Screencast-O-Matic (free), Snagit (trial), etc. Most of them come as an Add-In for PowerPoint, but you can also use them to record presentations of different programs. It is also possible to edit your video after recording.
Here are some tips about recording your video files: https://support.exordo.com/article/906-tips-for-recording-audio-and-video 

Please note that all times are referring to the German local time (CEST – Central European Summer Time).